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The Factory at Bolands Mills

Terms and Conditions

1. Definitions

1.1  “Additional Required Services” means, the additional required services required under clause 7 of the Terms and Conditions, as detailed in the Booking Form (if any);

1.2  “Business Day” means any day other than a Saturday, Sunday or public holiday on which banks are generally open for business in Ireland;

1.3  “Date(s) and End Date” means the period ending on the date(s) and the times detailed in the Booking Form;

1.4  “Date(s) and Start Date” means the period commencing on the date(s) and the times detailed in the Booking Form;

1.5  “Effective Date” means the Licence’s effective date detailed in the Booking Form;

1.6. “Estate” means the Bolands Mills Estate, Barrow Street, Dublin 4;

1.7  “Event” means the use of the Licensed Space in line with the terms of the Licence, the nature and type of which is detailed in the Booking Form;

1.8  “Handbook” means the rules and guidance for using the Licensed Space within the Premises, generally provided to the Licensee five (5) days in advance of the Date(s) Start Time;

1.9  “Insured Risks” means the following, to the extent that the Licensor is obliged to effect insurance hereunder: fire, lightning, impact, earthquake, flood, storm, tempest, explosion, aircraft and other aerial devices (including articles dropped from aircraft), riot, civil commotion and malicious damage, subsidence, heave and landslip, bursting or overflowing of water pipes and tanks or similar apparatus, and impact by road vehicles, accidental damage, employer’s liability, public liability and such other risks as a prudent property owner would deem necessary or desirable and any other risks, perils, expenses and losses as the Licensor from time to time in its or their discretion may decide but subject always to such exclusions, excesses and limitations as are normally applicable and / or as may be imposed by the Licensor’s insurers for the time being in accordance with market norms; 

1.10  “Licence” means, collectively, (a) the Licence Agreement (incorporating the Booking Form attached thereto (the “Booking Form”) between (1) the Licensee and (2) the Licensor effective as of the Effective Date (the “Licence Agreement”); and (b) these Terms and Conditions;

1.11  “Licensor” means Aramark Property Services Limited with company registration number of 12850 and having its registered office at Newenham House, Malahide Road, Northern Cross, Dublin 17, D17 AY61 (and permitted assigns);

1.12  “Licensee” means the party or parties named in the Licence;

1.13  “Licensee Related Parties” means, collectively the Licensee, its agents, contractors, employees, guests or invitees;

1.14  “Licence Period” means the period commencing on the Effective Date at the Date(s) and Start Date and ending at the Date(s) and End Date;

1.15  “Licenced Space” means the area of the Premises as detailed in the Booking Form;

1.16  “Management Company” means Bolands Mills Estate Management Company Limited;

1.17  “Number of Attendees” means the number of people specified in the Booking Form; 

1.18  “Owner” means Google Ireland Limited, an Irish company registration number of 368047 and having its registered office at Gordon House, Barrow Street, Dublin 4, D04 E5WS (and permitted assigns);

1.19  “Premises” means the building known as The Factory Building, located at Bolands Mills, Dublin 4;

1.20  “Prohibited activity” means any of the following: 

1.20.1  Abseiling;

1.20.2  Aerial / suspension based activity;

1.20.3  Animals onsite, apart from assistive animals;

1.20.4. An activity that requires a special permit or licence, unless prior approval is obtained from the Licensor;

1.20.5  Events for profit, including but not limited to fundraising events, unless prior approval is obtained from the Licensor ;

1.20.6  Events that evangelise any ideology or religion;

1.20.7  Events connected to recent conflicts, geopolitical affairs, or sensitive social issues;

1.20.8  Gambling events and activities;

1.20.9  Overnight events or sleepovers;

1.20.10 Political events or campaigns;

1.20.11  Personal social gatherings including but not limited to showers, birthday parties and family reunions; and

1.20.12  Use of fire including but not limited to candles, incense, open flames, flammable liquids, sharp objects or weapons, fireworks, pyrotechnics, aerosols.

1.21.  “VAT” means value added tax chargeable pursuant to the VAT Act; and

1.22.  “VAT Act” means the Value-Added Tax Consolidation Act 2010, as amended, as related VAT regulations.

2. Background

The Licensor is authorised to manage, monitor, and facilitate the booking of the Licensed Space.

3. Licence

3.1  The Licensor agrees to grant the Licensee to enter upon and use solely for the purpose of the permitted use the Licenced Space during the Licence Period as a bare licensee, subject to the Terms and Conditions herein. 

3.2  The Licensed Space shall include the entrances, corridors, elevators, escalators and other areas that are designated by Licensor (if any) for the Licensee and the Licensee Related Parties to access the Licensed Space during the Licence Period only. The Licensee’s use of the Licensed Space shall be subject to the Terms and Conditions, all rules and regulations governing the Licensed Space and / or the Premises and / or the Estate;  rules and regulations made by the Owner and / or the Management Company from time to time in the interest of good estate management, including, but not limited to, the Handbook.

3.3  The Licence Period includes any allotted time for set-up and clean-up purposes. If the Event is by invitation or pre-registration only, the Licensee agrees that it has extended invitations or accepted pre-registration to the Event to no more than the Number of Attendees.

3.4  The Licence is temporary, revocable, and non-exclusive. The Licensee may not sub-license the Licensed Space or assign the Licence to any other person or entity, and any attempt to do so shall render the Licence immediately null and void. Use of the Licensed Space for any purpose other than the Event shall render the Licence immediately null and void.

3.5  The Licensee accepts that the Licensor may from time to time alter, vary or amend the Licensed Space or the configuration of the Licensed Space based on availability or in the interests of good estate management. 

3.6  The Licensee acknowledges and agrees that: (a) it is using the Licensed Space at its sole risk, (b) it is accepting the Licensed Space “as is” with all faults and flaws, and (c) it will inspect the Licensed Space for hazardous or dangerous conditions immediately prior to the Event and will immediately notify Licensor of any hazardous or dangerous conditions that are discovered.  

3.7  The Licensor makes no representations or warranties with respect to the condition of the Licensed Space, or the fitness or suitability of the Licensed Space for the Event.  Except as otherwise explicitly set forth herein, the Licensor shall have no obligation to furnish any services to the Licensed Space or to the Licensee in connection herewith.  

3.8  At any time during the Licence Period, Licensor may enter the Licensed Space to inspect, show, clean, repair, or maintain the Licensed Space or any portion of the Premises.

3.9  The Licence shall not come into effect until such time as the Licensor has approved the terms of the Booking Form and countersigned the Booking Form. 

4. Termination 

4.1  The Licensor shall have the right to terminate the Licence for convenience or in the interests of good estate management at any time by providing five (5) days’ prior termination notice by email or otherwise delivered in writing (the “Termination Notice“) to the Licensee, in which event, the Licence shall terminate as of the date that the Termination Notice is delivered (the “Termination Date“). 

4.2  The Licensee shall have the right to terminate the Licence for convenience at any time by providing seven (7) days’ prior Termination Notice to the Licensor, in which event the Licence shall terminate on the Termination Date with no charge. If the Licensee fails to provide more  than forty eight (48) hours but provides more than twenty four (24) hours Termination Notice prior to the Date Start Time, a 50% charge will be due by the Licensee. If the Licensee fails to provide less than twenty four (24) hours Termination Notice prior to the Date Start Time, a 100% charge will be due by the Licensee. 

4.3  In the event of an Insured Risk, a fire or other casualty at the Premises that is material or that impacts the ability to use/access the Licensed Space, the Licence shall terminate, and the Licensor shall not be liable for any loss or damage to the Licensee.  The Licensee shall not be entitled to any of Licensor ‘s insurance proceeds or other rights or recoveries related to the Insured Risk, fire or other casualty.

4.4  The Licensor reserves the right to terminate the Licence at any time throughout its duration if either the Licensor, the Owner or the Management Company believes (acting properly and reasonably) that the use of the Licensed Space is unsatisfactory or not in keeping with the general tone of the Estate as a whole.

5. Rules Governing the Licenced Space; Compliance with Laws

5.1  The Licensee must contact the Licensor no later than two (2) Business days prior to the Start Time, or such other advance period designated by Licensor, in order to review, and obtain Licensor’s approval, which approval may be withheld in Licensor’s sole discretion, of the Licensee’s planning for the Event in such detail as the Licensor requires.  Such review and approval may include, without limitation: 

5.1.1  the number of people anticipated to attend the Event; 

5.1.2  the agenda and timing of the Event;

5.1.3  the names, descriptions, references, professional licences, insurance coverages, and duties of contractors providing services in connection with the Event;

5.1.4  the coordination and procurement of food to be served at the Event, and in doing so the Licensee shall comply with all applicable local, regional, and national food safety and quality standards, regulations, and guidelines; and 

5.1.5  the Licensee’s plans for set- up, tear-down, clean-up, delivery, and removal of materials, equipment and supplies, security, and crowd management. 

5.2  The Licensee’s use of the Licensed Space shall, at all times, be subject to: (i) the rules and regulations for the Licensed Space, the Premises and / or the Estate, including without limitation, the Handbook, and (ii) the terms and conditions of the Licence.  

5.3  The Licensee shall comply with all the provisions and requirements of any Act or Acts of the Oireachtas now or hereafter to be passed and every order regulation notice and bye-law made under or in pursuance of such Acts or by any local or other authority in respect of the Event and/or the Licensee’s use of the Licensed Space.

6. Event

6.1  The Licensee must ensure that the Licensed Space is used for the Event only and such activity must not be a Prohibited activity.

6.2  In all promotional materials and communications in respect of the Event, the Licensee must solely use the registered name for the Licensee listed in the Booking Form and no other name. 

6.3  The Licensee shall not at any time during the Licence Period use the Licensed Space for any Prohibited activity or as a residence or to use the same for any illegal or immoral purpose, pursuit or occupation, or as a betting office. The Licensee shall not sell or provide alcohol in the Licensed Space.

6.4  The Licensor shall not exceed the stated capacity as described in the Booking Form for each part and / or the whole of the Licensed Space at any time during the Licenced Period. If the Licensee exceeds the stated capacity the Licensee shall notify the Licensor immediately of such and in all cases the Licensor shall have the right to terminate the Licence immediately.

7. Additional Required Services

If the Licensor determines, in its sole and absolute discretion, that the Licensee’s Event requires any Additional Required Services, the Licensee shall, at the Licensor’s sole option, either: (i) retain its own service providers (which service providers shall be subject to the Licensor’s approval) to provide the required services, or (ii) reimburse the Licensor for the cost of having such required services performed by contractors or employees of the Licensor or of the Licensor Related Parties.  Such reimbursement shall be made within three (3) Business Days following the Licensor’s demand. Upon request, Licensor shall advise the Licensee of the hourly rate and approximate cost to the Licensee of such contractors or employees of the Licensor or the Licensor Related Parties to perform the required services.

8. Return of Licenced Space 

8.1  Upon, or prior to, the Date(s) and End Date, the Licensee shall remove all of its materials, equipment, supplies, and debris from the Licensed Space and vacate the Licensed Space, leaving the Licensed Space in the same condition and repair in which it existed at the Date(s) and Start Date; provided, however, if the Licensee fails to timely remove any such items from the Licensed Space, the Licensor shall be permitted to remove such items at the Licensee’s sole cost and expense (which costs and expenses shall be reimbursed to the Licensor upon demand) and in such instance, the Licensor shall not be liable for any damage or losses occurring to such items.  

8.2  The Licensee will notify the Licensor immediately of any damage caused to the Licensed Space or the Building and having due regard to all circumstances giving rise to such damage, the Licensor reserves their position to recharge the Licensee for the costs of any repair needed to remedy such damage. If demanded, the Licensee shall reimburse Licensor for any amounts expended by Licensor for such purpose.

9. Maintenance and Repair

The Licensee shall keep and maintain the Licensed Space in good order, repair and condition,  clean and tidy and clear any rubbish, to the satisfaction of the Licensor at the completion of the Event. 

10. Additions and Alterations

10.1  The Licensee shall not: 

10.1.1  make or authorise or suffer to be made any structural or external alterations or additions to any part of the Licensed Space;

10.1.2  interfere with or remove any structural part of the Premises surrounding the Licensed Space; 

10.1.3  interfere with any of the building operating systems or mechanical electrical engineering systems in the Premises;

10.1.4  make or authorise or suffer to be made any other non-structural alteration or addition to the Licensed Space nor any change in the existing design or appearance of the Licensed Space, unless previously approved in writing by the Licensor. The Licensor shall be entitled to recover its costs from the Licensee in the regard; nor

10.1.5  erect or cause to be erected or put up any advertisement, signboard, nameplate, inscription, flag, banner, placard, poster, signs or notices at the Licenced Space without the prior written approval of the Licensor. 

11. Waiver

11.1  To the fullest extent permitted by Law, the Licensee shall indemnify, hold harmless and defend the Management Company, the Owner, the Licensor and its owners, principals, members, trustees, officers, directors, employees, agents, shareholders, and/or affiliates (collectively, the “Licensor Related Parties”) from and against all claims, damages, losses and expenses, including reasonable fees, arising out or alleged to arise out of or resulting from the Licence or any access to or use of the Licensed Space by the Licensee Related Parties or any acts or omissions of the Licensee and/or any the Licensee Related Parties. 

11.2  The obligation under this Clause 11 of the Terms and Conditions shall survive the expiration and termination of the Licence and shall not be limited in any way by any limitation of the amount or type of damages, compensation or benefits payable by or for the Licensee or any insurance required or otherwise carried hereunder.  

11.3  The Licensee hereby waives all claims against any Licensor Related Parties for (i) any damage to person or property (or resulting from the loss of use thereof), except to the extent caused by the gross negligence or wilful misconduct of Licensor Related Parties and (ii) any failure to prevent or control any criminal or otherwise wrongful conduct by any third party or to apprehend any third party who has engaged in such conduct. Notwithstanding any provision herein to the contrary, Licensor Related Parties shall not be liable for (and the Licensee hereby waives any claims for) any injury or damage to, or interference with, the Licensee’s business, including loss of profits, loss of rents or other revenues, loss of business opportunity, loss of goodwill or loss of use, or for any form of special, consequential, or punitive damages. The Licensee shall procure that similar waivers are procured from any Licensee Related Parties. 

12. Indemnity

12.1  The Licensee shall keep the Licensor fully indemnified from and against all actions, proceedings, claims, demands, losses, costs, expenses, damages and liability arising directly or indirectly from:

12.1.1  all actions, proceedings, costs, claims and demands occasioned by or arising out of any action or breach by the Licensee, its agents, employees;

12.1.2  breach by the Licensee of any of the provisions of the Licence;

12.1.3  the state of repair or condition of the Licensed Space, the Premises and the Estate;

12.1.4  the use of or any works carried out by or on behalf of the Licensor to the Licensed Space; and

12.1.5  any act, neglect or default by the Licensee or its servants or agents.

12.2  The Licensee shall at all times comply with all applicable child protection laws and regulations in Ireland and shall keep the Licensor fully indemnified from and against all actions, proceedings, claims, demands, losses, costs, expenses, damages and liability arising directly or indirectly from a breach of the relevant laws and regulations by the Licensee or the Licensee Related Parties.

13. Insurance

13.1  The Licensee shall confirm to the Licensor the intended use of the Licensed Space in advance of the Event. 

13.2  The Licensee shall not omit or permit anything to be done which may render void or voidable any policy of insurance effected in respect of the Licensed Space, the Premises or the Estate and shall indemnify the Licensor against any increase in insurance premium arising from the Licensee’s use of the Licensed Space.

13.3  The Licensee shall give notice to the Licensor immediately upon the happening of any event or circumstance, which may give rise to a claim or which might affect any insurance policy on or relating to the Licensed Space, the Premises or the Estate, or upon the happening of any event against which the Licensor shall have insured.

13.4  The Licensee shall effect and maintain in force throughout the duration of the Licence Period adequate public and employers’ liability insurance in an amount not less than the amount notified to the Licensee and sufficient in the context of the nature of the Event against liability to third parties or injury to or death of any person or damage to any property and to maintain such insurance for the benefit of the Licensor, the Management Company and the Owner, as well as the Licensee.

13.5  The Licensee shall provide any reasonable information or documentation requested by the Licensor or the Licensor’s insurer in relation to the Event to ensure that all appropriate insurances and waivers are in place. 

13.6  The Licensee shall not to do or bring or cause or permit to be done or brought any act, matter or thing upon the Licensed Space or any part thereof by reason or in consequence of which the rights of the Licensor under any policy of insurance in respect of the said Licensed Space or any adjoining or neighbouring premises would or might be prejudicially affected.

13.7  The Licensee shall produce to the Licensor upon request by the Licensor or their third party representatives, the policy details of cover and conditions relating to the relevant insurance category as advised by the Licensor, and any insurance specified in clause 13 and the receipt for the current premiums.

14. Notices

If a demand, consent, or notice (collectively referred to as a “Notice“) shall be given to either party by the other, the Notice shall be in writing and delivered by hand, sent by email or by registered mail, or sent by courier service (unless expressly stated herein that notice via electronic mail is sufficient) to the “the Licensee Notice Information” or the “Licensor Notice Information” set out in the Booking Terms.

15. General Provisions

15.1  Renunciation of Statutory Renewal Rights

If required by the Licensor, contemporaneously with the signing of the Licence, the Licensee may be required to enter into a deed of renunciation of statutory renewal rights  contemporaneously with the signing of the Licence, in a form provided to the Licensee in advance.

15.2  Nature of Licence

The Licensee shall be a licensee only and accordingly the revocable Licence is not intended nor shall it operate or be deemed to operate either at law or in equity as a demise of any property the subject matter of the Licence or any alternative property that may be substituted therefor, nor shall the relationship of landlord and tenant exist or arise or be deemed to exist or arise between the parties hereto, nor shall the Licensee have any exclusive right to the Licensed Space. The Licence shall be subject and subordinate to all existing and future ground or underlying leases, mortgages, trust deeds, and other encumbrances against the Premises, all renewals, extensions, modifications, consolidations, and replacements thereof, and all advances secured by any of the foregoing. The Licence is personal to the Licensee and is not assignable and cannot be transferred or dealt with in any way by the Licensee.

The Licensor, the Owner and the Management Company retain certain rights and general management of the Licensed Space, and the Licensee has no right to exclude these parties from the Licensed Space.

15.3  Confidentiality

The parties acknowledge that the existence and the terms of the Licence are confidential and shall not be disclosed by the Licensee except to affiliates, employees and agents who need to know them and have agreed in writing to keep them confidential, or where disclosure is required by law or regulation.

15.4  Warranty

Each party hereby represents and warrants that it has the full right and authority to enter into the Licence and grant all of the rights granted hereunder.  

15.5  Keys

The Licensee acknowledges that the Licensor, the Owner and Management Company will at all times retain a master key in respect of the Licensed Space and will have a right of entry to the Licensed Space at all times for all purposes.

15.6  Governing Law and Disputes

The Licence shall be governed by and construed in accordance with the laws of Ireland.

Any dispute shall first be discussed between nominated representatives of each of the Licensor (which can include the Bolands Mills steering committee, at the election of the Licensor) and the Licensee, who will endeavour to agree a resolution as soon as reasonably practicable. If either party notifies the other of a dispute, the parties will use reasonable endeavours to arrange a meeting between the nominated representatives. Comments of the Bolands Mills steering committee will be taken into account as part of the dispute discussions. Failing amicable settlement of the dispute within 28 days of a notice issued above, said dispute shall be determined by a single arbitrator in accordance with the provisions of the Arbitration Act 2010 or any statutes in that behalf for the time being in force.

15.7  Jurisdiction

Each party irrevocably agrees that the courts of Ireland shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with this Licence or its subject matter or formation. 

15.8  Entire Agreement

The Licence (including any appendices thereto) together represent the whole agreement existing between the parties.  In the case of any contradiction between the terms of the Licence Agreement and these Terms and Conditions and any of its appendices, the Licence Agreement shall prevail.

Section 75 of the Land and Conveyancing Law Reform Act, 2009 shall not apply to the Licence.

16. Anti-Bribery & Anti-Modern Slavery

16.1  Compliance with Anti-Bribery Laws

In performing its obligations under the Licence, the Licensee will comply with all applicable anti-bribery laws (“Anti-Bribery Laws”), and will not make any facilitation payments (which are payments to induce government officials to perform routine functions they are otherwise obligated to perform) to any government official (meaning any government employee; candidate for public office; employee of government-owned or government-controlled companies, public international organisations, and political parties).

16.2  Records and Audit Rights. 

The Licensee will keep complete and accurate records relating to this Licence, and will allow Google, during the term of this Licence, to audit any reasonably relevant records to confirm compliance with Anti-Bribery Laws and/or Anti-Modern Slavery Laws.

16.3  Compliance with Anti-Modern Slavery Laws

The Licensee will comply with all applicable anti-human trafficking, forced labour, and modern slavery laws and rules (“Anti-Modern Slavery Laws”). The Licensee will take reasonable steps to ensure that no slavery, servitude, forced or compulsory labour, or human trafficking occurs in its provision of services to the Licensor or in its supply chain.

16.4  Due Diligence

The Licensee will make commercially reasonable and good faith efforts to comply with the Licensor’s anti-bribery due diligence process and anti-modern slavery due diligence process. The Licensee will implement reasonable due diligence procedures for participants in its supply chains to ensure that there are neither violations of Anti-Modern Slavery Laws nor Anti-Bribery Laws in its supply chain.

16.5  Subcontractors

Where the Licensee subcontracts any obligations under the Licence, the Licensee remains responsible for compliance by its subcontractor(s) and their personnel with Anti-Bribery Laws and Anti-Modern Slavery Laws.

17. Miscellaneous

17.1  Where the Event involves children or vulnerable persons, the Licensee confirms that it shall at all times comply with Minor and Vulnerable Person Protection Policy at Appendix 2 and all applicable child protection laws and regulations in Ireland, including but not limited to the National Vetting Bureau (Children and Vulnerable Persons) Act 2012-2016, the Children First Act 2015 and the requirements outlined in the Children First: National Guidance for the Protection and Welfare of Children 2017. The Licensee shall produce to the Licensor upon request by the Licensor evidence of compliance with applicable child protection laws and regulations, including but not limited to vetting disclosures from the National Vetting Bureau, and risk assessment and child safeguarding statement..  

17.2 The Licensee is not permitted to use any fossil fuel fired equipment in the Licensed Space or any part of the Building and agrees that no such equipment will be permitted as part of the Licensee’s Permitted Use. The Licensee will comply with any sustainability requirements of the Licensor or the Owner that may be notified to the Licensee in writing from time to time.   

 

Appendix 1

The Handbook

Welcome to The Factory at Bolands Mills!

The Factory at Bolands Mills consists of community spaces with flexible layouts that are available to reserve by local nonprofits, community organisations, cultural groups and more. This handbook provides guidance to ensure your experience at The Factory is seamless and enjoyable.

Entering & Exiting the Spaces

  • Keypad Entry: You will be sent a unique code at least 48 hours before your booking. This will give you access to the building. Please do not share this code.
  • Automatic Locking: Please note that doors automatically lock behind you and ensure the door is secured upon exiting.
  • Security: Estate Security will be on site 24/7 to and can be contacted on 086 0115465.
  • For general inquiries, please contact factory@bolandsmills.com.
  • Leave it as you found it: Ensure the space is clean and tidy before leaving.

Inside the Spaces

  • Signage & Wayfinding: Users are prohibited from hanging signs on doors or glass frontage. Instead, notify guests of your event location in advance.
  • Wi-Fi Access: Complimentary Wi-Fi is available. Select the TheFactory network and use the password Bolands1873!
  • Cleaning & Waste: Please leave the space as clean, or cleaner, than you found it. Dispose of all rubbish in bins located on the ground or first floor. Wipe down any tables, surfaces etc to leave them clear and mark free. Help us maintain a clean and welcoming environment. All large waste items should be taken away by the event host. Do not leave any food items in the kitchen space or fridge after your event.
  • Acoustic Curtains: The spaces can be divided by acoustic curtains designed to reduce sound between areas. While they help manage noise levels, please note that they are not fully soundproof. We kindly ask all users to be mindful of their volume to ensure a comfortable environment for everyone using The Factory.
  • Technology & Equipment: All tech is designed to be operated by event hosts. There are two 65″ screens with a Google TV Streamer connection in the Encore space (lower level), one 65″ screen with  a Google TV Streamer connection in the Harmony space  (upper level) as well as one 65″ screen with a Google TV Streamer connection in the Melody space (upper level).
    • To set up Google TV Streamer, please follow the following steps:
        • When the TV screen shows instructions to set up with the Google Home app, open the Home app Google Home app on your phone.
        • If you’ve never used the Google Home app before, tap Get started > enter the Google Account you want to use with Google TV Streamer.
        • Tap Devices > Add > Google Nest or partner device Google Nest or partner device.
        • “Choose a home” or “Add another home.” Tap Next.
        • “Looking for devices…” will appear. If the Google TV Streamer is plugged in, “Google TV Streamer found” will show on the phone screen.
        • Answer “Yes” when asked if you want to set up Google TV Streamer.
        • Scan the QR code on your TV.
        • Wait for the connection process to finish.
        • Scroll down to read the Terms of Service and Google Privacy Policy. Tap Accept.
        • Choose which room the TV is in. Tap Next.
        • Select the Wi-Fi network. This should be the same one the Google TV Streamer is connected to. Enter the network password when prompted. Tap Next.
        • “Sign in with your Google Account.” Tap Continue. Perform 2-step verification if prompted.
        • Follow the steps on how to Set up & use Google Assistant on your TV until you reach “Setup here is finished,” then continue with the TV and remote.
        • Through your TV or other display device
        • The TV screen should show “Welcome. Your Google TV Streamer is ready!” To go to the home screen, select Start exploring.

Furniture: A selection of tables and chairs is available for use. If you rearrange the furniture, please return it to its original setup before leaving. 

Storage: Temporary storage lockers are provided for use during your reservation. Ensure all items are removed from the lockers before you leave. Detailed instructions for locker use are provided below. 

Locking the Locker:

  • Ensure the locker is empty before use.
  • Enter a 4-digit code of your choice.
  • Repeat the code to confirm.
  • The locker will now be locked.

Unlocking the Locker:

  • Enter the same 4-digit code you used to lock it.
  • The locker will unlock and remain open, ready for the next user.

Important Notes:

  • Lockers are for temporary use only and must be emptied at the end of your visit.
  • If you forget your code or experience any issues, please email factory@bolandsmills.com.
  • The community space is not responsible for lost or stolen items.

Space Rules

  • Spaces must be reserved in advance; unauthorised use is prohibited.
  • Bookings involving food or alcohol must be specified on the booking form. If serving food, you must comply with all applicable local, regional, and national food safety and quality standards, regulations, and guidelines.
  • Please ensure all escape routes are kept clear and that any E-bike & E-scooters are not located within the building.
  • Prohibited Activities:
    • Abseiling
    • Aerial / suspension based activity
    • Animals onsite, apart from assistive animals
    • An activity that requires a special permit or licence, unless prior approval is obtained from the Licensor
    • Events for profit, including but not limited to fundraising events, unless prior approval is obtained from the Licensor
    • Events that evangelise any ideology or religion
    • Events connected to recent conflicts, geopolitical affairs, or sensitive social issues;
    • Gambling events and activities
    • Overnight events or sleepovers
    • Political events or campaigns
    • Personal social gatherings including but not limited to showers, birthday parties and family reunions
    • Use of fire including but not limited to candles, incense, open flames, flammable liquids, sharp objects or weapons, fireworks, pyrotechnics, aerosols

Safety & Emergency Procedures

  • Emergency Contacts:
    • Estate security: 086 0115465
    • Contact emergency services by dialing 112 for Gardaí, ambulance, or fire services.
    • Evacuation Routes & Assembly Point: Emergency exit signs are installed throughout the facility and will automatically illuminate in the event of an emergency. A fire siren will also activate.
    • Max persons: there is a maximum number of persons permitted in each space for fire safety  displayed in each room – do not exceed this number.
    • Balconies: the maximum number of persons permitted on each balcony is xx.
    • First Aid Kits: Located behind the reception desk on the ground floor.
    • Defibrillator: A defibrillator is located just inside the main entrance, to the left of the door.
    • You are required to comply with the Fire Management Safety Plan which you can find below.

Booking Policies

  • Cancellations & Changes: All cancellations or amendments must be communicated at least 7 days in advance.
  • Damage or Misuse: Any damages to the space or equipment may incur fees.

Accessibility Features

  • Wheelchair-accessible lift is available.
  • Restrooms: Gender-neutral toilets, baby changing facilities and accessible toilets are located on the ground floor. 

Parking

Please note that there is no parking available on-site. Public pay-and-display parking can be found on Barrow Street and nearby as well as paid parking at Shelbourne Park Stadium and Q-Park Grand Canal Square. A little planning ahead will ensure a smooth visit!

Event Closeout Checklist

  • Remove all personal belongings.
  • Reset furniture to its original configuration.
  • Ensure tech equipment is turned off.
  • Dispose of waste in designated bins.
  • Secure all doors before leaving.

 

FIRE MANAGEMENT PLAN – TO BE UPLOADED

 

Appendix 2

Minor & Vulnerable Person Protection Policy

This Policy was established to demonstrate Licensee’s strong commitment to the safety of minors and vulnerable persons at The Factory at Bolands Mills.

Any person who is carrying out work or activity,  a necessary and regular part of which consists mainly of the person having access to, or contact with, minors or vulnerable persons on behalf of the Licensee may need to be Garda vetted. The obligation to ensure that individuals are Garda vetted sits with the Licensee that employ or permit that individual to carry out work or activities which mainly consist of them having access to, or contact with, minors or vulnerable persons.

It is compulsory for the Licensee to obtain Garda vetting for any person who is carrying out certain work or activities with minors or vulnerable persons. 

Who needs to read this policy?

This policy applies to Licensee staff and volunteers carrying out work or activities involving minors and/or vulnerable persons at The Factory at Bolands Mills. Such staff and volunteers will hereby be referred to as ‘Personnel’ throughout this document. All Personnel involved in delivering activities for minors and/or vulnerable persons on behalf of the Licensee will be required to read this policy and confirm to the Licensee that they understand its contents. The Licensee should ensure it can evidence such confirmation from its Personnel. Acceptance of this policy is a prerequisite for anyone who wishes to work/volunteer on behalf of the Licensee at events/activities at The Factory at Bolands Mills.

What is this policy about?

This document is designed to assist in assuring the safety, welfare and wellbeing of minors, vulnerable persons and Personnel during events at The Factory at Bolands Mills. It sets out best practice guidelines. Guidelines by their very nature cannot cover every situation, and personnel are expected to use their own common sense and judgement to determine what course of action is best for the situation they find themselves in.  

Who is it intended to protect?

Anyone under the age of 18 is a minor. A vulnerable person means a person, other than a minor, who: is suffering from a disorder of the mind; has an intellectual disability; is suffering from a physical impairment; or has a physical disability, which is of such nature or degree as to restrict the capacity of the person to guard themselves  against harm by another person or that results in the person requiring assistance with daily activities of daily living. It is the intention of the Licensee that minors and vulnerable persons using The Factory at Bolands Mills are safe and have an enjoyable experience, as well as the Personnel. Personnel must continually be aware of their own safety and welfare as well as that of the minor and/or vulnerable persons that they will be working with. Everyone who works with minor and/or vulnerable persons has a duty of care to them and this is a responsibility which must be taken seriously. By setting standards for appropriate behaviour, it also protects people who come into contact with minor and/or vulnerable persons from unfounded accusations of improper conduct. 

Basic Child and Vulnerable Person Protection Guidelines 

These basic guidelines accord with the principles of the United Nations Convention on the Rights of the Child:

  1. The best interests of minors and vulnerable persons must be the primary concern when making decisions that may affect them. Personnel should do what is best for minors and vulnerable persons.
  2. Personnel will ensure that the rights of minors and vulnerable persons to participation and protection are upheld.
  3. Do not share personal mobile, email or other contact details with minors or vulnerable persons.
  4. If there are any incidents or accidents whilst a minor or vulnerable person, ensure that these are documented and reported to the Licensee.
  5. Remember, someone else might misinterpret your actions, no matter how well intentioned.  
  6. It is fine to shake hands with minors and vulnerable persons.  Other forms of physical contact require extreme sensitivity on your behalf with due regard being given to the relevant activity being conducted. 

Guidelines for Personnel

Photography and Videos

  • Permission to take and use images of minors or vulnerable persons must be obtained in advance via a written signed Parent/Guardian Consent Form. Personnel should check with the Licensee that it has been obtained or check the relevant Consent Form themselves.
  • In general, individual minors or vulnerable persons should not be singled-out or identified when images are used/published. For publicity purposes, group photographs are preferable to individual ones. 

Behaviour

  • When acting in a position of trust with minors and/or vulnerable persons, be mindful that your conduct is appropriate to each circumstance and environment.
  • Have due regard to cultural differences.
  • Be professional and maintain the highest standards of personal behaviour at all times. 
  • Use appropriate language.
  • Recognise that you are a role-model when involved in any activity involving minors and/or vulnerable persons and that all your actions will be viewed in this light. Note that the consequences of your actions have potentially a wider impact on future use of The Factory at Bolands Mill and other organisations using the space.  
  • Maintain the highest standards of personal behaviour when interacting with minors and/or vulnerable persons and maintain boundaries appropriate to the professional relationship.

Supervision

  • For every group of 10 minors/vulnerable persons or less there should be a minimum of 2 Personnel present, with 1 additional adult for every 10 additional minors/vulnerable persons present. E.g. For groups of 11-19 minors/vulnerable persons there must be 3 Personnel present; for groups of 20-29 minors/vulnerable persons there must be 4 Personnel present etc.  
  • Before the activity commences, ensure there is a sufficient number of Personnel to supervise the minors/vulnerable persons. 
  • Always work in an open environment, avoiding private or unobserved situations. Avoid one-to-one situations where Personnel are alone with a child/vulnerable adult.  
  • Personnel should not escort minors/vulnerable persons to use bathroom facilities where they are capable of doing so themselves. 

Report any concerns 

Always report any situation where a child/vulnerable adult becomes injured or distressed or angry to (i) the Licensee and (ii) the relevant parent or guardian.  

Do’s and Don’ts

Do:

  • Ensure a safe environment for the minors and vulnerable persons.
  • Keep account of all minors and vulnerable persons under your supervision.
  • Lead by example and act as a role model.
  • Give support, guidance, and advice.
  • Provide words of encouragement and motivation, enthusiasm and inspiration.
  • Treat all minors and vulnerable persons equally with respect and dignity.
  • Work in an open environment avoiding private or unobserved situations.
  • Avoid placing yourself in a compromising or vulnerable position.
  • Be visible to others when working with minors or vulnerable persons.
  • Be accompanied by a second adult whenever possible.
  • Avoid doing anything that could be misinterpreted by a third party.
  • Respect each child/vulnerable adult’s boundaries and help them to develop their own sense of their rights as well as helping them to know what they can do if they feel there is a problem.

Don’t:

  • Leave the group of minors and/or vulnerable persons you are responsible for at The Factory at Bolands Mills without adult supervision.
  • Communicate with minors and/or vulnerable persons after the event/activity including via social networking sites.
  • Use unsuitable, profane, or explicit language around minors or vulnerable persons.
  • Display materials, on mobile phones, computers or otherwise, that would be unsuitable.
  • Act in a way that intends to embarrass, shame, or humiliate a minor and/or vulnerable person.
  • Show favouritism or spend excessive amounts of time with a minor and/or vulnerable person.
  • Spend time alone with a minor and/or vulnerable person away from others.
  • Give alcohol, tobacco or drugs to minors and/or vulnerable persons.
  • Allow or engage in inappropriate touching of any form.
  • Allow minors and/or vulnerable persons to use inappropriate language.
  • Let allegations made by a child and/or vulnerable adult go unchallenged or unrecorded (always follow procedures.)